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Our Company Payroll Tax Specialists is a bonded, insured and independent payroll tax service that prides itself on advanced technology and excellent customer service. Our unique, state of the art, online and offline Tax Management Systems (TMS), along with our experienced and knowlegable staff makes us capable of handling payroll tax services for small firms to large, multi-functional, multi-state corporations. We are always in compliance with the ever changing tax regulations at the Federal, State and Local levels for all states. |
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Payroll Tax Specialists was established by a
group of members who share common interests and goals in
providing our clients and payroll partners with the utmost
service that they can depend on as their own tax department. Our
members have been involved in this industry for the past 20
years, acting in various roles such as tax specialists, director
of operations and vice president of some of the big companies.
Together we have experienced and handled most of the tax
problems and penalties that a company and payroll service bureau
could ever experience.
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Why Us We are dedicated to eleminating the cumbersome tasks associated with payroll tax depositing and filing of tax returns, so you can use your resources to focus on what you do best. This is advantageous to you as well as to your clients. We keep our system updated and our staff abreast of the changing tax laws and regulations. We go out of our way to earn your trust and assist you in expanding your business. |
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| Testimonials | |||||||||||||
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"Since I have started using Payroll Tax Specialists services, I don't have to deal with late payments, penalties and client complaints anymore. Payroll Tax Specialists truly delivered what we were promised." Chuck Warner, President, The Payroll*HR Specialists |
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"I can't afford to lose any clients because of tax related issues. We are glad we chose Payroll Tax Specialists as our payroll tax partner. They have met and exceed our expectations." Larry Guagliardo, President, All-Time, Inc. |
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Unique Benefits
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Independent Tax Partner To our payroll partners, we provide additional resources that you can use to your advantage to supplement your payroll services without any conflicts of interest. You can count on us as your tax department to keep you and your clients' best interests in mind since tax is our only specialty. We are here to help your company grow so that we can grow with you. It is in our best interest to help take away the burden and liability of you servicing your clients' taxes so that you can focus your efforts in providing payroll services and attract more clients. We have a knowledgeable staff with years of experience and an infrastructure ready to service you and your clients just as we have successfully helped other payroll partners. When you are ready to provide tax service to your clients, we will be more than happy to license our system to you and train your staff. |
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To our clients, you can always count on us to make sure taxes are paid, returns are filed, inquiries are responsed to, requests are handled, and tax problems are resolved. Should there be any penalty and/or interest that is our fault, we will pay the penalty and/or interest. Paying taxes and preparing returns are not hard to do, but when you have a "full plate" and limited time and resources, the challenges of tracking and accounting for all of the many different transactions becomes a burden. Above all, the reality of having to issue a penalty check worth more than what you are compensating your employees for the year can be heartwrenching. |
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| Accountability | |||||||||||||
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Dealing with our clients' money, whether one cent
or millions of dollars, is a very serious matter that has major
financial and legal
consequences. At Payroll Tax Specialists, we understand the
seriousness of the matter and religiously monitor every penny in
our custody. At quarter
end, we zero out our clients' balance and refundany money, even
if it is just a penny, back to the clients. We
provide our clients with reports accounting
for all funds received, which taxing
authorities were paid, and proof that the money was paid on
behalf of the clients. As mentioned above, our system can track,
balance, and reconcile on a daily basis, every penny that comes
into and out of our trust accounts. To further minimize the
risk, we have the money insured.
At any moment, upon request, we can account to our clients and
partners all of the money
and payments pertaining to their account.
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Accuracy When we setup your account, we verify and confirm your account number, legal name, deposit frequency, exemption status, EFT mandatory status and your tax rate. Once confirmed, we notate the individual we spoke with should there be any problems in thefuture concerning the information that we received from the agency representative, from your side and/or from your payroll processor. Furthermore, we synchronize our data with our clients and payroll partners data on a constant basis, throughout the quarter so we can spot any problems prior to quarter end. Another advantage of synchronization is to allow us more time to prepare the quarter end and respond quicker to our clients. |
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Having correct information is the most important
step towards paying taxes and filing returns accurately. At
Payroll Tax Specialists, we make it our priority to make sure
that the information you submit to us is checked for accuracy.
We have many different processes and procedures to cross check
and double check your data. When we first received your tax
information, there are five
checks that we
used to verify your information: We check to see if the total
liability is equal to the sum of the taxes that you reported; We
check to see if the information is duplicated, back dated, or
has been negatively adjusted; We check to see if the total
liability is within the range that we normally receive from you
for the quarter. If the total liability for that check date is
either above or below a certain percentage, we notify you and/or
your payroll processor to confirm the information. These five
checks are just a few of the 110+ checks that our system and
procedures constantly monitor to make sure that taxes and
returns are paid and filed correctly and timely. For a detail
list of items that we check daily and
at quarter
end, please click on the appropriated links.
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Cost Effectiveness There are many cost saving
advantages of having Payroll Tax Specialists provide tax services
for you. We can minimize the overhead of having your own tax
department and at the same, you reap the advantages of a fully
staffed tax department that you can count on to support
To our payroll partners, we have interfaces ready to support the most popular file formats and payroll systems so that you don't have to do much work in transferring the information to us. If we don't have an interface ready for your file format and/or payroll system, we will create one on our side to recognize your file format. We know that your time is valuable; Therefore, we try to automate the process as much as we can so that information exchanged between both sides is more efficient, secure, and accurate. |
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your
tax needs. With us, you don't have to worry if your taxes are being
paid and returns are filed on time. Should we make a mistake that
causes a penalty, we have the resources and are insured